Inside the toolkit
See it in practice
Harbour BJJ Academy is a local example using Brazilian Jiu-Jitsu terminology and its own class programme.
A practical approach
Make it part of the way your club works
Build the academy's class programme
Name the sessions so students can distinguish fundamentals, gi, no-gi and open mat. Set the location, instructor, capacity and regular schedule, then add one-off seminars without changing the whole timetable.
Make membership administration clear
Define what each membership covers and check that staff understand how class access and payment administration are handled. Keep the student's details and memberships connected so a plan change does not become an unrelated spreadsheet update.
Keep progression instructor-led
Record the academy's grades and coaching observations using its own requirements. Attendance can inform a review, but the coach decides when a student's performance merits progression.
Worked example
An academy timetable with distinct purposes
The classes below are an example programme. They illustrate how an academy can organise training without assuming every student follows the same weekly pattern.
| Class | Purpose | Administration to keep clear |
|---|---|---|
| BJJ Fundamentals | A focused starting point for newer students | Expected students and the instructor. |
| Gi Training | Training in the gi | Regular schedule, location and capacity. |
| No-Gi Training | A separate no-gi session | The correct class name and attendance record. |
| Open Mat | An additional practice opportunity | Who can attend and whether booking is required. |
The connected workflow
Define the academy's memberships
The example academy uses its own membership names, monthly prices and weekly lesson allowances. These are demonstration prices chosen for the example club.
Keep the context
Try the everyday academy workflow
Create representative class types and a sample membership during setup. Ask a coach to find a student, open the right register and review the information they need before teaching.
Progression practices differ between academies. Confirm the exact grading setup you need during evaluation and keep coaching judgement at the centre of promotion decisions.
Before you start
Questions club owners ask
Is Brazilian Jiu-Jitsu a supported club martial art?
Yes. It is available as a martial art when configuring the club.
Can gi and no-gi have separate classes?
Yes. Create distinct classes with their own names, schedules, instructors and student assignments.
Does attendance automatically promote a student?
No. Attendance is evidence the coach can review. Promotion remains an instructor decision and follows the academy's own process.
Try it with your own club
Less time on administration.
More time to teach.
Create your club free today and explore the workflow. Compare plans as your club grows.