Privacy Policy

What Martial Arts Toolkit Does

Martial Arts Toolkit provides martial arts training tools for generating combinations, planning lessons, and practising terminology. Account sign-in is optional and is used to let you save combos and lesson plans to your account, manage optional account settings, and access club or student links.

Information We Store

When you create or use an account, we store the minimum information needed to run it:

• Your email address and whether that email has been verified.
• Your Google account identifier if you choose Google sign-in.
• A salted password hash if you choose email/password sign-in.
• Your optional display name, if you add one.
• Your optional martial arts club name, if you add one.
• Your signup role intent when you create an email/password account.
• Your optional preference for receiving release update emails.
• The name, email address, optional phone number, club details, approximate student count, and current system you provide when registering interest in a Founding Club offer.
• Your saved combos and saved lesson plans.
• App session records so you can stay signed in.
• If a club uses Refer a club, the referral code, linked clubs and owner accounts, qualifying billing identifiers, reward status, and support/audit events needed to administer the offer.
• If a club enables digital consent forms, the assigned document and exact version, the signer and student roles, the declarations accepted, typed legal name, signing method and time, receipt details, and integrity hashes needed to preserve the record.

Information We Do Not Store

• We do not store raw passwords.
• We do not store your Google password.
• We do not store Google access tokens or refresh tokens.
• We do not read or store Gmail, Google Drive, Calendar, contacts, or photos.
• We do not request broad Google profile data.

Enquiries, Feedback And Fault Reports

If you submit a fault report or feedback, we store the details you provide so we can understand and fix the issue. If you choose to add your email address to a report, we may use it to reply to you about that report.

If you register interest in a Founding Club offer, we send the details you provide to our support inbox. We use them to explain the offer, help with switching and club setup, and contact you about your enquiry.

Analytics And Logs

Martial Arts Toolkit uses Vercel Analytics, Vercel Speed Insights, and server logs to understand site reliability, performance, and usage at a high level. Error logs include request IDs and safe error messages, not raw passwords, password reset tokens, or Google tokens.

To prevent abuse of referral and enquiry forms, we store only pseudonymised network identifiers for about one day. We never store raw IP addresses for this purpose.

How We Use Your Information

• To sign you in and manage your account.
• To save, load, rename, and delete your combos and lesson plans.
• To send selected release summaries to club owners who opted in from the account page.
• To respond to support or fault reports when you provide contact details.
• To respond to Founding Club enquiries and help clubs switch and get set up.
• To keep the app reliable and secure.

Digital Consent Forms

Clubs choose their own consent wording, who must sign it, when it needs renewing, and how long their records should be retained. Martial Arts Toolkit provides the signing workflow and does not provide legal wording or decide whether a particular form is suitable for a club. Ask the club if you need an accessible or paper alternative before signing.

Each electronic signature is kept against one locked document version. We encrypt the typed legal name and signing-link contact details at rest, store only one-way signing tokens, and use integrity hashes so evidence can be checked without changing the original record. We do not store a drawn signature, biometric signature data, or a raw IP address as signature evidence. A club may record that it received a paper copy, but the paper document remains with the club.

Signature evidence is not silently replaced when a document changes or a request is sent again. Corrections, exemptions, replacements and attendance overrides are recorded as additional audit events. Access is limited to authorised club users and support access requires a recorded reason.

Release Email Preference

If you own an active club and turn on release emails from your account page, Martial Arts Toolkit may use your verified account email address to send selected release summaries. Not every deployment is emailed. You can turn this preference off later from the account page, and eligibility is checked again before each email is sent.

Club Referrals And Billing Credit

We use referral records to confirm eligibility, prevent duplicate or self-referrals, apply Toolkit billing credit, send the beneficiary club owner a transactional credit confirmation, reverse credit following a refund or dispute, and help with support enquiries. Stripe processes the underlying subscription payment. We do not store full card details; where needed to prevent misuse, we may compare the non-card-data payment method fingerprint supplied by Stripe for the two clubs.

Referral reward and audit records may be retained after an account or club is archived where needed for billing reconciliation, fraud prevention, disputes, and financial or support records.

Deleting Your Account

You can delete your account from the account page. Account deletion removes your account, app sessions, saved combos, and saved lesson plans. Public shared links are separate copies and may remain available unless removed separately.

Where you signed a club consent form, the club may need to retain the immutable evidence and receipt after your Toolkit account is deleted. The evidence keeps the document, student and signer snapshots but no longer depends on an active account. Contact the club about its retention policy or a request concerning that record.

Contact

For privacy or account questions, email support@martialartstoolkit.com.